ScanQuiz (“the app,” “we,” “us”) is a product of The Care Plan, built and operated by Atlas Learning Group, LLC. This Privacy Policy describes what information the app collects, how it's used, and what choices you have. By using ScanQuiz you agree to the practices described below.
1. Information we collect
1.1 Information stored on your device
Almost everything ScanQuiz creates stays on your device:
- Your recorded lecture audio files (.m4a)
- The transcript of each lecture (generated on-device by Apple Speech Recognition)
- Scanned textbook pages and their extracted text
- Generated summaries, concepts, quizzes, and study progress
- Your settings and preferences
We do not have access to this data. It lives in your iOS app sandbox and is wiped when you uninstall the app or use Settings → Privacy & Data → Delete All My Data.
1.2 Information sent to our analysis service
To generate quiz questions, summaries, exam-likelihood scores, and audio recap scripts, the app sends text to a private proxy we operate. The proxy passes that text through OpenAI's API (using their GPT-4o-mini model) and returns the result. We send only:
- The text read from the pages you scan, and from the PDFs and slide decks you import (or chunks of it for long material)
- The lecture transcript text, if you record lectures (or chunks of it for long lectures)
- The subject or course name you gave it, and the study guide or focus you added, if any
We do not send your page images, your audio file, your name, your email, or any device identifiers.
1.3 Class groups (optional)
If you use Class (Settings → Class) to study with classmates, the app creates a simple account on our server. No email, phone number or password is needed. We store:
- The display name and emoji avatar you choose
- The groups you create or join, and their invite codes
- The messages and quizzes you send to a group, which the other members of that group can see
- People you block, and any reports you file about a message or a member
- When your account was created and last used
A random secret stored in your device's Keychain identifies you to the server. If you never open Class, none of this is created.
1.4 Information collected by Apple
When you purchase a subscription, Apple collects payment information on our behalf according to their App Store policies. We never see your credit card or Apple ID details. We do receive an anonymous receipt confirming your subscription status.
2. How we use information
We use the text sent to our proxy only to generate your study materials and return them to your device. We use class group information only to run your groups: showing your messages and quizzes to the members of the group you sent them to, and handling blocks and reports. We do not:
- Train AI models on your data
- Share, sell, or rent your data
- Build a profile linking your study material to your identity
- Retain your scanned text or transcripts after the response is returned
OpenAI's data usage policy applies to the brief moment your transcript passes through their API. As of this writing, OpenAI does not train on API requests. See openai.com/policies.
3. Microphone and Speech Recognition
The app asks for permission to use your microphone (to record lectures) and Speech Recognition (to transcribe them on-device). Recording only happens when you tap Record. Transcription happens locally on your device using Apple's built-in speech recognition; no third party receives your audio.
4. Children's privacy
ScanQuiz is not directed at children under 13. We do not knowingly collect personal information from anyone under 13. If you believe a child under 13 has provided us with information, please contact us at hello@thecareplannursing.com.
5. Your choices
- Delete everything on your device: Settings → Privacy & Data → Delete All My Data wipes all on-device content, including scans and recordings.
- Delete your class account: Settings → Class → Settings → Delete. This removes your account, your group memberships and your blocks, and erases the text of every message you sent. Groups you own pass to another member, or are deleted if you were the only one. Deleting the app alone does not delete your class account.
- Stop sending transcripts: not using the analysis features (just recording without analysis) keeps everything on-device.
- Cancel subscription: iOS Settings → Apple ID → Subscriptions. We have no way to charge you outside of Apple.
6. Data retention
We do not retain scanned text, transcripts or generated responses on our servers beyond the time needed to return them to your device. Class group information is kept while your account exists and is removed when you delete it, as described above. A report you filed is kept so it can be reviewed. Cloudflare logs (our proxy host) are kept for standard troubleshooting periods and contain only request metadata (timestamps, IPs for rate limiting), not your study content.
7. Security
Communication between the app and our servers uses HTTPS. The proxy validates requests before forwarding them to OpenAI. We use Apple's on-device security model for all locally-stored data.
8. Changes to this policy
We may update this policy as the app evolves. Material changes will be announced in-app or by email if you've contacted support. The "Last updated" date at the top reflects the most recent revision.
9. Contact
Questions or requests: hello@thecareplannursing.com